WATER AND SANITATION SPECIALIST (WSS-K)
RESPONSIBILITIES:
· Develop guideline and manual rapid technical assessment (RTA) of the existing sanitation in participating in urban sites and provide necessary input and support to all CF’s (Community Facilitator) when requested. The guideline should include a strategy for appropriate re-new able energy management practices.
· Develop training and design guide line and manual for improved urban water & sanitation facilities. The guide line have include rational for determining public and private component of the improved sanitation system and their associated cost
· Provide input to the analysis of water & sanitation system and suggest remedial measures as necessary. Developed guide line and manual for water & sanitation approaches with considering the guideline already develop in previous and current project with close coordination with the project (SWASH and GKDP) in the area. In cooperation with Behavior Change (BC) Officer review the experiences of past and current CARE project regarding water & sanitation system. Compare their effectiveness, cost and suitability for urban settlements.
· Develop as set of technical options and their associated cost and management implication (including operation cost and maintenance requirements) for improved water & sanitation system in urban area based on the available space/area.
· Develop guide line for O&M plan (preventive maintenance and regular maintenance task, their frequency and man power requirements) and associated cost for improved water & sanitation facilities.
· Develop guideline and manual for preparation of construction methods, schedule and labor management plan (includes identification of skilled personal and, if necessary, small contractors) for improved water & sanitation facilities based on community in preparation of the construct the improved system. Assist CF’s (Community Facilitator) as required and facilitating the community in preparation of the construction management plan
· Develop guidelines and manual for construction supervision and quality control
· Develop guidelines and manual for preparation of Bill of Quantity and standard and specification for construction materials and facilities components for improved sanitation system
· Develop guidelines and manual for monitoring construction activities
· Develop guidelines and manual for environmental impact assessment of the improved water & sanitation facilities and/ or prepare TOR for environmental assessment if consultant is required. Assist in the selecting consultant(s) if required and facilitate their work. Review and comment of the CF’s (community Facilitator) and/or Consultant report. Make sure that the suggested remedial measures are technically, financially, and culturally appropriate
· Assist in developing guidelines for technical session during the pre-implementation training workshop for KOTA staff.. Assist in locating a resources person(s) if required and preparation of training modules
· Develop a training program for KOTA staff on design, construction management, O & M and environmental issues through the project based on staff capacity as assessed during the KOTA project workshop
QUALIFICATIONS:
· S1 graduated in Environmental Engineering or other related fields
· At least 3 years experience working with international and local non government organizations
· Familiarity with community participatory approaches
· Proven good ability as a Facilitator
· Facility with Excel and Word
· Demonstrated capacity to work as a team member
· Excellent interpersonal skills
· Good communication in Bahasa and English (is an advantage)
FINANCE OFFICER (Fin-K)
The Finance Officer contributes to the overall performance of the sub office by ensuring that all disbursements and receipts are processed correctly and reported on time.
RESPONSIBILITIES:
· Process advances (travel advance and project advance)
· Review and process travel expense report (TER), project expense report
· Process medical payment.
· Write bank transfer letters & cheques.
· Process utilities payments.
· Prepare all procurement payment (PO and Non PO).
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· Process cash receipts from Staff and ensuring that they are deposited in a timely manner.
· Cancelling by placing the paid stamp on all documents that have been paid.
· Audit petty cash payments (disbursement) and enter that in Scala after review.
· Manage the petty cash float by ensuring re-imbursements are made on time and disbursements are accounted for properly.
· Prepare bank reconciliation on time.
· Ensuring that where there are errors, adjusting entries are raised to effect corrections.
· Maintaine blank & signed cheques.
· Ensuring that all documents are filed properly and on time.
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· Any other duties that maybe reasonably assigned by the supervisor.
QUALIFICATIONS:
· At the minimum, graduate of a 3-year diploma program in accounting, commerce, or business administration.
· For field position, at least two years working experience.
· Ability to work with computers and in particular Microsoft Office like excel and word.
· Ability to work within tight deadlines.
· Ability to work in a multicultral setting.
· Attentiion to details
· Have a good communication in English will be an advantage.
ADMIN And HR ASSISTANT (AHA-K)
The Admin & HR Assistant is to provide secretarial, administration and HR services to all KOTA project staff in Jayapura, Papua.
RESPONSIBILITIES:
· Screen of incoming telephone calls and the packing of out going telephone calls
· Receive and direct visitors.
· Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing.
· Open mail each morning and send mail/e-mail as requested
· Assist Project Manager to collect Travel Expense Report project staff
· Assist Project Manager to prepare a letter, Project data, and Monthly report
· Assist Project Manager to process the office supply procurement
· Control and monitor the office supply use and availability for regular needs of project staf
· Prepare breakdown monthly invoices for official phone, electricity.
· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly
· Assist in maintenance inventory in Project and prepare monthly FFE Report.
· Contact Equipment vendors to purchase, services and repair office equipment
· Maintain and monitoring organization’ s assets, including vehicles/motorcycle s.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycle s files.
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Preparing staff attendance, medical reimbursement, leave report, and preparing payroll calculation.
· Coordinate with HR Head Quarter if there is personnel requisition for project purpose and other HR duties
· Arrange/book flight for staff for official travel purpose.
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· Arrange/prepare documents to be shipping to Head Quarter, other Field Offices or Overseas if necessary
· Assist Supervisor as requested
QUALIFICATION:
· Bachelors Degree in Administration or Management.
· Minimum 2 years experience in Secretarial or Administration Area
· Ability to communicate in English both spoken and written is preferable, and excellent in Bahasa.
· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint)
· Ability to build and work in teams
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
· Able to handle patty cash and scala system is advantage
· Trustworthiness, integrity, Good analytical thinking and attention to detail
· Ability to work under pressure and tight deadlines
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae (not more than 200KB), with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 12 December 2008 to
CARE International Indonesia, Human Resources Unit:
recruit_264@ careind.or. id
“Only qualified applicants will be shortlisted”
